Big Buildings Direct

Cancellation Lab

Test only

TEST MODE — never sends email

← Historical review

Oscar Fuentes #Lost

FORMSTACKNeeds reviewOver 72hForm received

Sales date

Unknown — not on Formstack

Sales date is not on the cancellation form

Cancel date

Feb 2, 2023

Formstack submitted (America/New_York)

Reason for cancel

Other

Could not obtain Shasta county building permit for this building

Request: Credit On File

Permit proof

No denial letter on file.

What we decided

HISTORY · never an input to decide()

Credit on file· outside_policy_default_credit

Sent credit-on-file letter. Sent mail to fuentes.o@sbcglobal.net: Good afternoon Oscar, Your cancellation request has been completed. Your project has been cancelled and you will have a credit on file for $1353.75. Your credit on file can be used towards the deposit

2023-02-14T22:21:00Z · from cancellations@bigbuildingsdirect.com

Jacob / staff sent historically. Display only — not the policy proposal and not fed into decide().

Actual sent email (already sent historically)

From: cancellations@bigbuildingsdirect.comTo: fuentes.o@sbcglobal.net

Subject: Cancellation Request - Update

Good afternoon Oscar, Your cancellation request has been completed. Your project has been cancelled and you will have a credit on file for $1353.75. Your credit on file can be used towards the deposit

Snippet only — full body not yet loaded for this thread.

What the app recommends

Policy engine decide()

Need documents

70% medium

Permit denial alleged but no government-signed letter / building-dept email

A plot plan or customer narrative is not enough. Need a denial signed by a state/local/federal official, or a forwarded email from the building department. Do not refund yet.

From order-form rules + opened permit file. Independent of Jacob's sent mail.

MISMATCH

Jacob sent: credit_on_file. Policy proposal: need_docs (need_government_signed_denial).

Manufacturer

—

Sales rep —

Order total

—

Deposit

—

Manufacturer, deposit, order total, and signed order form stay empty until a live read-only order-app pull. Unknown money shows —.

Gmail related to #Lost

READ ONLY · never sent from this lab

cancellations@ threads matched by order number, then customer email. One cancellation case per order.

  • Re: Cancellation Request - Update

    Feb 24, 2023, 6:12 PM · fuentes.o@sbcglobal.net · 6 messages

    Inbound

    That is not what I was told when I put my deposit down please send me the piece of paper showing where I signed that I would not get this deposit back thank you Sent from AT&T Yahoo Mail on Android

  • Cancellation Form

    Feb 2, 2023, 9:15 PM · noreply@formstack.com · 2 messages

    Jacob / staff sent

    Formstack Submission For: Cancellation Form Submitted at 02/02/23 9:15 PM Cancelation Policy: The Cancellation Policy is made and entered into effective as the

    1. StaffFeb 2, 2023, 9:15 PM · noreply@formstack.com

      Formstack Submission For: Cancellation Form Submitted at 02/02/23 9:15 PM Cancelation Policy: The Cancellation Policy is

    2. StaffFeb 2, 2023, 9:15 PM · noreply@formstack.com

      Formstack Submission For: Cancellation Form Submitted at 02/02/23 9:15 PM Cancelation Policy: The Cancellation Policy is

Formstack form

Original payload

Every field from the Cancellation Form. Policy proposal still uses order-form rules plus an opened file — Jacob's sent email is comparison only.

Building order number
Lost
Name
Oscar Fuentes
Phone
(707) 272-6413
Email
fuentes.o@sbcglobal.net
Reason (dropdown)
Other
Reason (free text)
Could not obtain Shasta county building permit for this building
Request (refund vs credit)
Credit On File
Credit checkbox
I understand
Submitted time
02/02/23 9:15 PM · form Feb 02, 2023 06:11 PM
Doc names
None
Local files
None on disk
Drive / doc URLs
None on the form

Attachments

0 local · 0 Drive link-only · order #Lost

Local files are served from data/formstack-docs/Lost/ in TEST MODE. A signature is not a denial letter. Filenames never set government-signed.

No local files and no Drive URLs on this form.

Facts

Imported from Formstack Cancellation Form (thread 186150eabe09ba83). Submitted 02/02/23 9:15 PM ET. Request: Credit On File. Credit checkbox: I understand. No permit docs on the form. Signing date of the original order is unknown — lab does not auto-refund on 72h. TEST MODE, email NOT SENT.

Permit notes: Could not obtain Shasta county building permit for this building

Signed contract
Yes
Signed at
Unknown (need dates)
Cancel requested
2023-02-02T21:15:25-05:00
Hours since signing
n/a
Days since signing
n/a
Habitable
No
Wants refund
No
Permit denial alleged
Yes
Permit file uploaded
No
File opened in lab
No
Government-signed denial
No
Unfixable
No
Engineered plans required
No
Engineered plans purchased
No
Variance required
No
Setbacks can be met
Unknown
Punch list
No
Vendor fail
No
Process error
No
Legal / BBB / AG / chargeback
No
Missing reason
No
Credit offered / completed
no / no
Refused credit checkbox
No

Permit doc review

TEST MODE. Open the actual uploaded file. A filename is not a denial. Saving writes data/store.json only — never email, never live cancel-app. Bulk file-open reviews from data/permit-doc-reviews.json hydrate here when that file exists; they never set government-signed from a filename.

Filenames

No file uploaded on the Formstack form.

Status: Not opened

Reviewer: Brandyn Wnukowski

Manager check

One-click Agree is the future “manager checks the bot’s work” action. These buttons only write local test-decision records. They do not send email and they do not move money.

Override (with note)

Draft customer email

NOT SENT

Subject: Cancellation request — additional documents needed

Hello Oscar Fuentes,

To proceed with a refund under the permit-denial policy we need a copy of the permit denial or written confirmation from your building department. A plot plan alone is not enough.

Our management team typically requires written confirmation from the building department — even a forwarded email stating the lot cannot take the building.

Please reply to this email with that document attached. Review takes 1–2 weeks after we have what we need.

Big Buildings Direct
Cancellation Department
Email Only: cancellations@bigbuildingsdirect.com
1515 N Marion St
Tampa, FL 33602