Big Buildings Direct

Cancellation Lab

Test only

TEST MODE — never sends email

← Historical review

Nicholas Smego #24654

FORMSTACKOver 72hForm received

Sales date

Unknown — not on Formstack

Sales date is not on the cancellation form

Cancel date

Jan 26, 2026

Formstack submitted (America/New_York)

Reason for cancel

Other

Drainage and easement issue, have to relocate building too far into the property, met with a few contractors and this isn’t something that we can make work

Request: Credit On File

Permit proof

Signed by government? NoFixable? Yes
img_9459.pngOpen image — img_9459.png

What we decided

HISTORY · never an input to decide()

Credit on file· outside_policy_default_credit

Sent credit-on-file letter. Sent mail to nsmego1022@gmail.com: Good afternoon Nicholas, We have received and reviewed your cancellation request. Because this request is outside of our cancellation policy the deposit would be converted to a credit on file. The

2026-01-30T22:16:00Z · from cancellations@bigbuildingsdirect.com

Jacob / staff sent historically. Display only — not the policy proposal and not fed into decide().

Actual sent email (already sent historically)

From: cancellations@bigbuildingsdirect.comTo: nsmego1022@gmail.com

Subject: Re: Your cancellation form

Good afternoon Nicholas, We have received and reviewed your cancellation request. Because this request is outside of our cancellation policy the deposit would be converted to a credit on file. The

Snippet only — full body not yet loaded for this thread.

What the app recommends

Policy engine decide()

Credit on file

80% medium

After 72h with no qualifying permit denial → credit on file

Outside the 72-hour cancel-for-any-reason window and no qualifying unfixable permit denial. Offer credit on file toward a future building of the same or higher value (historically valid 2 years). Ask them to confirm before converting. Do not describe this as a 90-day cancellation policy.

From order-form rules + opened permit file. Independent of Jacob's sent mail.

MATCH

Jacob sent and policy proposal both chose credit_on_file under outside_policy_default_credit.

Manufacturer

—

Sales rep —

Order total

—

Deposit

—

Manufacturer, deposit, order total, and signed order form stay empty until a live read-only order-app pull. Unknown money shows —.

Gmail related to #24654

READ ONLY · never sent from this lab

cancellations@ threads matched by order number, then customer email. One cancellation case per order.

  • Re: Your cancellation form

    Jan 30, 2026, 5:24 PM · nsmego1022@gmail.com · 5 messages

    Inbound

    I'm sorry that is unacceptable, I was told if there are any issues with trying to get the permit that it is indeed refundable. A credit doesn't work as obviousl

    1. StaffJan 22, 2026, 10:34 AM · cancellations@bigbuildingsdirect.com

      Hello, We are sending over a link to your cancellation form. Please be sure to fill out all required fields in order to

    2. InboundJan 29, 2026, 5:35 PM · nsmego1022@gmail.com

      Hey there I just want to make sure the form was received! Thank you Sent from my iPhone On Jan 22, 2026, at 8:34 AM, Can

    3. StaffJan 30, 2026, 5:16 PM · cancellations@bigbuildingsdirect.com

      Good afternoon Nicholas, We have received and reviewed your cancellation request. Because this request is outside of our

  • Cancellation Form

    Jan 26, 2026, 10:52 AM · noreply@formstack.com

    Jacob / staff sent

    Formstack Cancellation Form · order 24654 · Nicholas Smego

Formstack form

Original payload

Every field from the Cancellation Form. Policy proposal still uses order-form rules plus an opened file — Jacob's sent email is comparison only.

Building order number
24654
Name
Nicholas Smego
Phone
(720) 215-5631
Email
nsmego1022@gmail.com
Reason (dropdown)
Other
Reason (free text)
Drainage and easement issue, have to relocate building too far into the property, met with a few contractors and this isn’t something that we can make work
Request (refund vs credit)
Credit On File
Credit checkbox
I understand
Submitted time
01/26/26 10:52 AM · form Jan 26, 2026 08:50 AM
Doc names
uc, 120399912_uc.bin, img_9459.png
Local files
None on disk
Drive / doc URLs

Attachments

0 local · 1 Drive link-only · order #24654

Local files are served from data/formstack-docs/24654/ in TEST MODE. A signature is not a denial letter. Filenames never set government-signed.

Drive links (no local file)

  • ucTEST MODE · link-only

Facts

Imported from Formstack Cancellation Form (thread 19bfb02063ef0ce8). Submitted 01/26/26 10:52 AM ET. Request: Credit On File. Credit checkbox: I understand. Docs mentioned: uc, 120399912_uc.bin, img_9459.png. Signing date of the original order is unknown — lab does not auto-refund on 72h. TEST MODE, email NOT SENT.

Permit notes: Permit/supporting docs attached on Formstack (filenames only — not opened): uc, 120399912_uc.bin, img_9459.png. A filename is not a denial. Drainage and easement issue, have to relocate building too far into the property, met with a few contractors and this isn’t something that we can make work

Signed contract
Yes
Signed at
Unknown (need dates)
Cancel requested
2026-01-26T10:52:46-05:00
Hours since signing
n/a
Days since signing
n/a
Habitable
No
Wants refund
No
Permit denial alleged
No
Permit file uploaded
Yes (uc, 120399912_uc.bin, img_9459.png)
File opened in lab
No
Government-signed denial
No
Unfixable
No
Engineered plans required
No
Engineered plans purchased
No
Variance required
No
Setbacks can be met
Unknown
Punch list
No
Vendor fail
No
Process error
No
Legal / BBB / AG / chargeback
No
Missing reason
No
Credit offered / completed
no / no
Refused credit checkbox
No

Permit doc review

TEST MODE. Open the actual uploaded file. A filename is not a denial. Saving writes data/store.json only — never email, never live cancel-app. Bulk file-open reviews from data/permit-doc-reviews.json hydrate here when that file exists; they never set government-signed from a filename.

Filenames

  • uc

    No local file — use the Attachments Drive link (TEST MODE)

  • 120399912_uc.bin

    No local file — use the Attachments Drive link (TEST MODE)

  • img_9459.png

    No local file — use the Attachments Drive link (TEST MODE)

Status: Not opened

Reviewer: Brandyn Wnukowski

Manager check

One-click Agree is the future “manager checks the bot’s work” action. These buttons only write local test-decision records. They do not send email and they do not move money.

Override (with note)

Draft customer email

NOT SENT

Subject: Cancellation request — credit on file

Hello Nicholas Smego,

We have completed reviewing your cancellation request. This request falls outside our cancellation policy: the 72-hour cancel-for-any-reason window has passed, and we do not have a government-signed unfixable permit denial within 90 days of signing.

If you wish to proceed with the cancellation, the deposit will convert to a credit on file toward a future building of the same or higher value. The credit is stored under your contact information and is historically valid for two years.

Please tell us how you would like to proceed.

Big Buildings Direct
Cancellation Department
Email Only: cancellations@bigbuildingsdirect.com
1515 N Marion St
Tampa, FL 33602