Big Buildings Direct

Cancellation Lab

Test only

TEST MODE — never sends email

← Historical review

RONALD BILLIDEAU #22158

FORMSTACKOver 72hForm received

Sales date

Unknown — not on Formstack

Sales date is not on the cancellation form

Cancel date

Jun 30, 2025

Formstack submitted (America/New_York)

Reason for cancel

Other

Partnership in the Salinas Auto Mall will not allow a steel building. Only a standard buiding at 3 times the cost. Request deposit return. No credit on file as this project has been cancelled. Your Request filed only allows 1 answer.

Request: Credit On File

Permit proof

No denial letter on file.

What we decided

HISTORY · never an input to decide()

Credit on file· outside_policy_default_credit

Sent credit-on-file letter. Sent mail to billideau@yahoo.com: Ron, After 90 days the deposit is non-refundable as listed on your signed project order form. We offer a credit on file to the customers that are outside of the cancellation policy as a way to assist

2025-07-10T21:37:00Z · from cancellations@bigbuildingsdirect.com

Jacob / staff sent historically. Display only — not the policy proposal and not fed into decide().

Actual sent email (already sent historically)

From: cancellations@bigbuildingsdirect.comTo: billideau@yahoo.com

Subject: Re: Cancellation Request

Ron, After 90 days the deposit is non-refundable as listed on your signed project order form. We offer a credit on file to the customers that are outside of the cancellation policy as a way to assist

Snippet only — full body not yet loaded for this thread.

What the app recommends

Policy engine decide()

Credit on file

80% medium

After 72h with no qualifying permit denial → credit on file

Outside the 72-hour cancel-for-any-reason window and no qualifying unfixable permit denial. Offer credit on file toward a future building of the same or higher value (historically valid 2 years). Ask them to confirm before converting. Do not describe this as a 90-day cancellation policy.

From order-form rules + opened permit file. Independent of Jacob's sent mail.

MISMATCH

Decision matches (credit), but Jacob’s sent reason/template used “90 day cancellation policy” as a blanket timeout. 90 days is only the permit-denial window. Policy proposal template is the outside-policy credit letter.

Manufacturer

—

Sales rep —

Order total

—

Deposit

—

Manufacturer, deposit, order total, and signed order form stay empty until a live read-only order-app pull. Unknown money shows —.

Gmail related to #22158

READ ONLY · never sent from this lab

cancellations@ threads matched by order number, then customer email. One cancellation case per order.

  • Re: Cancellation Request

    Nov 11, 2025, 12:39 PM · billideau@yahoo.com · 6 messages

    Inbound

    Need credit on file. Call or email me with any questions. Thank You, Ron Billideau East Bay Automotive Equipment DBA Automotive Equipment Pro Cut On Car and Off

    1. StaffJul 9, 2025, 5:51 PM · cancellations@bigbuildingsdirect.com

      Good afternoon, We have completed the review of your cancellation request. The request is outside of our 90 day cancella

    2. InboundJul 9, 2025, 6:14 PM · billideau@yahoo.com

      Hello, I would like to proceed with a reasonable amount taken out of my deposit and the balance sent to me by check. Kee

    3. StaffJul 10, 2025, 5:37 PM · cancellations@bigbuildingsdirect.com

      Ron, After 90 days the deposit is non-refundable as listed on your signed project order form. We offer a credit on file

  • Your cancellation form

    Jun 30, 2025, 5:54 PM · cancellations@bigbuildingsdirect.com

    Jacob / staff sent

    Hello, We are sending over a link to your cancellation form. Please be sure to fill out all required fields in order to properly submit the form. If your cancel

  • Cancellation Form

    Jun 30, 2025, 6:34 PM · noreply@formstack.com

    Jacob / staff sent

    Formstack Cancellation Form · order 22158 · RONALD BILLIDEAU

Formstack form

Original payload

Every field from the Cancellation Form. Policy proposal still uses order-form rules plus an opened file — Jacob's sent email is comparison only.

Building order number
22158
Name
RONALD BILLIDEAU
Phone
(510) 301-0416
Email
billideau@yahoo.com
Reason (dropdown)
Other
Reason (free text)
Partnership in the Salinas Auto Mall will not allow a steel building. Only a standard buiding at 3 times the cost. Request deposit return. No credit on file as this project has been cancelled. Your Request filed only allows 1 answer.
Request (refund vs credit)
Credit On File
Credit checkbox
I understand
Submitted time
06/30/25 6:34 PM · form Jun 30, 2025 03:28 PM
Doc names
None
Local files
None on disk
Drive / doc URLs
None on the form

Attachments

0 local · 0 Drive link-only · order #22158

Local files are served from data/formstack-docs/22158/ in TEST MODE. A signature is not a denial letter. Filenames never set government-signed.

No local files and no Drive URLs on this form.

Facts

Imported from Formstack Cancellation Form (thread 197c158974015283). Submitted 06/30/25 6:34 PM ET. Request: Credit On File. Credit checkbox: I understand. No permit docs on the form. Signing date of the original order is unknown — lab does not auto-refund on 72h. TEST MODE, email NOT SENT.

Permit notes: Partnership in the Salinas Auto Mall will not allow a steel building. Only a standard buiding at 3 times the cost. Request deposit return. No credit on file as this project has been cancelled. Your Request filed only allows 1 answer.

Signed contract
Yes
Signed at
Unknown (need dates)
Cancel requested
2025-06-30T18:34:03-04:00
Hours since signing
n/a
Days since signing
n/a
Habitable
No
Wants refund
No
Permit denial alleged
No
Permit file uploaded
No
File opened in lab
No
Government-signed denial
No
Unfixable
No
Engineered plans required
No
Engineered plans purchased
No
Variance required
No
Setbacks can be met
Unknown
Punch list
No
Vendor fail
No
Process error
No
Legal / BBB / AG / chargeback
No
Missing reason
No
Credit offered / completed
no / no
Refused credit checkbox
No

Permit doc review

TEST MODE. Open the actual uploaded file. A filename is not a denial. Saving writes data/store.json only — never email, never live cancel-app. Bulk file-open reviews from data/permit-doc-reviews.json hydrate here when that file exists; they never set government-signed from a filename.

Filenames

No file uploaded on the Formstack form.

Status: Not opened

Reviewer: Brandyn Wnukowski

Manager check

One-click Agree is the future “manager checks the bot’s work” action. These buttons only write local test-decision records. They do not send email and they do not move money.

Override (with note)

Draft customer email

NOT SENT

Subject: Cancellation request — credit on file

Hello RONALD BILLIDEAU,

We have completed reviewing your cancellation request. This request falls outside our cancellation policy: the 72-hour cancel-for-any-reason window has passed, and we do not have a government-signed unfixable permit denial within 90 days of signing.

If you wish to proceed with the cancellation, the deposit will convert to a credit on file toward a future building of the same or higher value. The credit is stored under your contact information and is historically valid for two years.

Please tell us how you would like to proceed.

Big Buildings Direct
Cancellation Department
Email Only: cancellations@bigbuildingsdirect.com
1515 N Marion St
Tampa, FL 33602