Big Buildings Direct

Cancellation Lab

Test only

TEST MODE — never sends email

← Historical review

Nichole McClarin #21653

FORMSTACKOver 72hForm receivedNo reply · old

Sales date

Unknown — not on Formstack

Sales date is not on the cancellation form

Cancel date

Feb 21, 2025

Formstack submitted (America/New_York)

Reason for cancel

Other

The order would not be on site as needed and our customer required it to be on site ASAP. And we were forced to go to another source.

Request: Credit On File

Permit proof

No denial letter on file.

What we decided

HISTORY · never an input to decide()
No reply · old

No sent decision found

What the app recommends

Policy engine decide()

Credit on file

80% medium

After 72h with no qualifying permit denial → credit on file

Outside the 72-hour cancel-for-any-reason window and no qualifying unfixable permit denial. Offer credit on file toward a future building of the same or higher value (historically valid 2 years). Ask them to confirm before converting. Do not describe this as a 90-day cancellation policy.

From order-form rules + opened permit file. Independent of Jacob's sent mail.

UNSURE

Jacob has not sent a recorded decision yet. Policy proposal is ready for Agree / Override / Escalate.

Manufacturer

—

Sales rep —

Order total

—

Deposit

—

Manufacturer, deposit, order total, and signed order form stay empty until a live read-only order-app pull. Unknown money shows —.

Gmail related to #21653

READ ONLY · never sent from this lab

cancellations@ threads matched by order number, then customer email. One cancellation case per order.

  • Re: Your cancellation form

    Apr 7, 2025, 2:47 PM · nichole.mcclarin@jci.com · 3 messages

    Inbound

    Hello, I am following up on my request. Best regards, Nichole McClarin O&M Administrative Assistant III Fulton County Jail JCI Maintenance Department 901 Ri

    1. StaffJan 23, 2025, 5:49 PM · cancellations@bigbuildingsdirect.com

      Hello, We are sending over a link to your cancellation form. Please be sure to fill out all required fields in order to

    2. InboundApr 7, 2025, 2:47 PM · nichole.mcclarin@jci.com

      Hello, I am following up on my request. Best regards, Nichole McClarin O&M Administrative Assistant III Fulton Count

    3. StaffApr 11, 2025, 11:19 AM · cancellations@bigbuildingsdirect.com

      Good morning Nichole, You will need to speak with your manufacturer Steel Building and Structures as they have already r

  • Cancellation Form

    Feb 21, 2025, 10:14 AM · noreply@formstack.com

    Jacob / staff sent

    Formstack Cancellation Form · order 21653 · Nichole McClarin

Formstack form

Original payload

Every field from the Cancellation Form. Policy proposal still uses order-form rules plus an opened file — Jacob's sent email is comparison only.

Building order number
21653
Name
Nichole McClarin
Phone
(770) 712-5626
Email
NICHOLE.MCCLARIN@JCI.COM
Reason (dropdown)
Other
Reason (free text)
The order would not be on site as needed and our customer required it to be on site ASAP. And we were forced to go to another source.
Request (refund vs credit)
Credit On File
Credit checkbox
I understand
Submitted time
02/21/25 10:14 AM · form Feb 21, 2025 10:03 AM
Doc names
None
Local files
None on disk
Drive / doc URLs
None on the form

Attachments

0 local · 0 Drive link-only · order #21653

Local files are served from data/formstack-docs/21653/ in TEST MODE. A signature is not a denial letter. Filenames never set government-signed.

No local files and no Drive URLs on this form.

Facts

Imported from Formstack Cancellation Form (thread 19526462085ccbc4). Submitted 02/21/25 10:14 AM ET. Request: Credit On File. Credit checkbox: I understand. No permit docs on the form. Signing date of the original order is unknown — lab does not auto-refund on 72h. TEST MODE, email NOT SENT.

Permit notes: The order would not be on site as needed and our customer required it to be on site ASAP. And we were forced to go to another source.

Signed contract
Yes
Signed at
Unknown (need dates)
Cancel requested
2025-02-21T10:14:58-05:00
Hours since signing
n/a
Days since signing
n/a
Habitable
No
Wants refund
No
Permit denial alleged
No
Permit file uploaded
No
File opened in lab
No
Government-signed denial
No
Unfixable
No
Engineered plans required
No
Engineered plans purchased
No
Variance required
No
Setbacks can be met
Unknown
Punch list
No
Vendor fail
No
Process error
No
Legal / BBB / AG / chargeback
No
Missing reason
No
Credit offered / completed
no / no
Refused credit checkbox
No

Permit doc review

TEST MODE. Open the actual uploaded file. A filename is not a denial. Saving writes data/store.json only — never email, never live cancel-app. Bulk file-open reviews from data/permit-doc-reviews.json hydrate here when that file exists; they never set government-signed from a filename.

Filenames

No file uploaded on the Formstack form.

Status: Not opened

Reviewer: Brandyn Wnukowski

Manager check

One-click Agree is the future “manager checks the bot’s work” action. These buttons only write local test-decision records. They do not send email and they do not move money.

Override (with note)

Draft customer email

NOT SENT

Subject: Cancellation request — credit on file

Hello Nichole McClarin,

We have completed reviewing your cancellation request. This request falls outside our cancellation policy: the 72-hour cancel-for-any-reason window has passed, and we do not have a government-signed unfixable permit denial within 90 days of signing.

If you wish to proceed with the cancellation, the deposit will convert to a credit on file toward a future building of the same or higher value. The credit is stored under your contact information and is historically valid for two years.

Please tell us how you would like to proceed.

Big Buildings Direct
Cancellation Department
Email Only: cancellations@bigbuildingsdirect.com
1515 N Marion St
Tampa, FL 33602