Big Buildings Direct

Cancellation Lab

Test only

TEST MODE — never sends email

← Historical review

Preston #unk-preston

EMAILOver 72hIn progress

Sales date

Unknown — not on Formstack

Sales date is not on the cancellation form

Cancel date

Apr 2, 2025

Formstack submitted (America/New_York)

Reason for cancel

Sent-mail-only cancellation (no Formstack submission)

Permit proof

No denial letter on file.

What we decided

HISTORY · never an input to decide()

Credit on file· outside_policy_default_credit

Sent credit-on-file letter. Sent mail to preston@kapcook.com: Good afternoon, The deposit was not eligible for a refund at the time of the initial cancellation. Unfortunately we can not approve a refund for the deposit placed. We can continue to hold the credit

2025-04-02T21:12:00Z · from cancellations@bigbuildingsdirect.com

Jacob / staff sent historically. Display only — not the policy proposal and not fed into decide().

Actual sent email (already sent historically)

From: cancellations@bigbuildingsdirect.comTo: preston@kapcook.com

Subject: Re: Cancellation Request - Cancellation Update

Good afternoon, The deposit was not eligible for a refund at the time of the initial cancellation. Unfortunately we can not approve a refund for the deposit placed. We can continue to hold the credit

Snippet only — full body not yet loaded for this thread.

What the app recommends

Policy engine decide()

Credit on file

80% medium

After 72h with no qualifying permit denial → credit on file

Outside the 72-hour cancel-for-any-reason window and no qualifying unfixable permit denial. Offer credit on file toward a future building of the same or higher value (historically valid 2 years). Ask them to confirm before converting. Do not describe this as a 90-day cancellation policy.

From order-form rules + opened permit file. Independent of Jacob's sent mail.

MATCH

Jacob sent and policy proposal both chose credit_on_file under outside_policy_default_credit.

Manufacturer

—

Sales rep —

Order total

—

Deposit

—

Manufacturer, deposit, order total, and signed order form stay empty until a live read-only order-app pull. Unknown money shows —.

Gmail related to #unk-preston

READ ONLY · never sent from this lab

cancellations@ threads matched by order number, then customer email. One cancellation case per order.

  • Document Shared ''KapCook Enterprises, LLC''with you

    Aug 3, 2026, 11:48 AM · preston@kapcook.com

    Inbound

    KapCook Enterprises Prepared For You Your Proposal Is Ready Emergency Management | Disaster Logistics | Recovery Services Dear Valued Partner, Thank you for the opportunity to support your emergency

  • Re: Cancellation Request - Cancellation Update

    Apr 20, 2025, 9:25 AM · preston@kapcook.com · 5 messages

    Inbound

    Good morning. Thank you for the email. I am ready to work up a design for something we need. Can you please get me in touch with whomever I need to work with? Preston Cook, CEO KapCook Enterprises 407-

  • Re: Cancellation Request - Cancellation Update

    Apr 2, 2025, 5:12 PM · cancellations@bigbuildingsdirect.com · 6 messages

    Jacob / staff sent

    Good afternoon, The deposit was not eligible for a refund at the time of the initial cancellation. Unfortunately we can not approve a refund for the deposit pla

    1. StaffMay 17, 2023, 3:24 PM · cancellations@bigbuildingsdirect.com

      Good afternoon Preston, We have received your cancellation request. We have approved your cancellation and completed pro

    2. InboundMay 17, 2023, 4:31 PM · preston@kapcook.com

      I really appreciate that. I would humbly request you consider refunding the deposit at this time as we are dealing with

    3. InboundMay 17, 2023, 7:34 PM · notification@mailtrack.io

      🔥 Hot conversation: preston@kapcook.com opened it many times in a short period or forwarded it. View all 5 opens | turn

  • Update on cancellation

    May 17, 2023, 10:39 AM · preston@kapcook.com

    Inbound

    Can I get an update on my request for cancellation. Preston Cook

  • Re: Your cancellation form

    May 3, 2023, 3:42 PM · notification@mailtrack.io · 3 messages

    Inbound

    🔥 Hot conversation: preston@kapcook.com opened it many times in a short period or forwarded it. View all 5 opens | turn off hot conversations

Facts

Imported from a historical cancellations@ sent letter (no Formstack submission). Thread 1882a16663c4020b. Subject: Re: Cancellation Request - Cancellation Update. Engine facts are independent of Jacob's sent mail. Permit still needs opened-file review. TEST MODE, this lab never sends.

Signed contract
Yes
Signed at
Unknown (need dates)
Cancel requested
2025-04-02T21:12:00Z
Hours since signing
n/a
Days since signing
n/a
Habitable
No
Wants refund
No
Permit denial alleged
No
Permit file uploaded
No
File opened in lab
No
Government-signed denial
No
Unfixable
No
Engineered plans required
No
Engineered plans purchased
No
Variance required
No
Setbacks can be met
Unknown
Punch list
No
Vendor fail
No
Process error
No
Legal / BBB / AG / chargeback
No
Missing reason
No
Credit offered / completed
no / no
Refused credit checkbox
No

Manager check

One-click Agree is the future “manager checks the bot’s work” action. These buttons only write local test-decision records. They do not send email and they do not move money.

Override (with note)

Draft customer email

NOT SENT

Subject: Cancellation request — credit on file

Hello Preston,

We have completed reviewing your cancellation request. This request falls outside our cancellation policy: the 72-hour cancel-for-any-reason window has passed, and we do not have a government-signed unfixable permit denial within 90 days of signing.

If you wish to proceed with the cancellation, the deposit will convert to a credit on file toward a future building of the same or higher value. The credit is stored under your contact information and is historically valid for two years.

Please tell us how you would like to proceed.

Big Buildings Direct
Cancellation Department
Email Only: cancellations@bigbuildingsdirect.com
1515 N Marion St
Tampa, FL 33602